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ACCESS AT ELECTRIC PICNIC

At Electric Picnic we aim to create an event that’s truly accessible for all, which is why – for the past 15 years – Festival Republic (who own and operate EP) are signed up to Attitude is Everything to achieve this goal.

A charity set up to help improve deaf and disabled people’s access to live music, as well as to support the music industry in making live music events more accessible, Attitude is Everything started life as a pilot project in 2000, growing into a fully independent charity which is now part of the Arts Council England’s National Portfolio of organisations.

The Electric Picnic Access Team work all year round to improve the experience for access customers. Our team can be found at the festival itself, working alongside a team of dedicated volunteers who run the Access Check In within the Access Campsite and the viewing platforms within the Arena.

APPLYING FOR ACCESS

Due to an overwhelming number of access applications, we are closing the application earlier. The new closing date is Friday the 4th of August 2023. We advise that any applications that are not yet completed should be submitted by the stated closing date, In order to be considered.

Applications are now closed.

ACCESS REQUIREMENTS FORM

  • In order to provide the best possible experience, we ask that everyone who wishes to use the Access facilities at Electric Picnic complete and submit an Access Requirements Form.

 

REQUIRED DOCUMENTATION

When applying for access at EP we ask that you provide one of the following forms of documentation which will act as evidence of your requirements. Without this documentation we will be unable to grant you access, or provide complimentary PA Tickets.

Please note: If you are on the Festival Republic Access Database (i.e. have previously applied and had an application approved within the last three years) you will not need to re-supply documentation.

Accepted forms of documentation are:

  • Disability Allowance Letter
  • Letter from a medical professional
  • D/deaf or blind registration
  • Blue Badge (Permitted for parking requests only)

If you do not have one of the forms of documentation listed above, please contact us and we’ll be able to advise further. Alternatively, if you do have required documentation but are unable to include it in your application, please state you will forward it to us (by email, fax or post) in the ‘Additional Notes’ box on the form.

 

All submitted documentation is kept strictly confidential and securely destroyed after processing.

 

ACCESS DATABASE

Whilst submitting your application form, you can choose to join Festival Republic’s Access Database. By doing so, once accepted a first time, you will not need to resubmit documentation for a further three years and will automatically be pre-approved for access at our festivals.

Please note: Once approved we will only retain your name and email address. We will never use your information for any other purposes (unless specifically stated) or share this with any third parties.

 

TIMELINE

We aim to process all applications within 4 weeks of customers submitting an Access Requirements Form; however, due to demand, this is not always possible. Once your application has been approved we will send a confirmation email, detailing the facilities you have requested access to, and confirming your PA Ticket (if applicable).

Nearer the event successful applicants will also be sent an email containing a downloadable Access Guide.

ACCESS ADVICE FOR GUESTS

If you or anyone in your party is a Guest with access requirements, please apply for the facilities you require, please note you do not need to wait to be approved as a Guest before you apply for access.

ACCESS GUIDE

Everyone who successfully applies for access at EP will be sent an Access Guide (via email) prior to the event. This will include detailed access information specific to the event.

Our Access Guide includes:

  • Arrival Information
  • Site Changes and Updates
  • Access Maps (including route distances, charging points, accessible toilet and platform locations and more)
  • Opening Times
    Access Facilities and more!

We recommend saving and printing a copy of our Access Guide for your own reference (once available). No hard copies will be available on-site.

A downloadable copy of our Access Guide will also be available here nearer the event.

PERSONAL ASSISTANT (PA) TICKETS

ADULTS

If a customer is unable to attend the festival without the support of a PA then we will provide an additional complimentary PA ticket. You can apply for a PA Ticket when completing your Access Application Form.

Please note:

  • You do not need to purchase a PA Ticket, however Access Customers will need to purchase a ticket for themselves before applying. We are unable to refund tickets purchased for PAs.
  • PA Tickets are provided on the expectation that PA’s are willing and able to assist you throughout your visit, and would be available and able to help you in the event of an evacuation.
  • PA Tickets must be applied for via the Access Requirements Form, and can only be approved by members of the Access Team.

CHILD (UNDER 12)

If a child under the age of 12 (aged 11 or younger) at the time of the event requires a PA Ticket, please contact us directly so we can advise.

ACCESS CAMPSITE

ACCESS CAMPSITE

The Access Campsite is available to customers who require accessible facilities. By locating these facilities in one campsite we can ensure that they are serviced, cleaned and maintained regularly. You can apply to camp here by completing an Access Requirements Form.

The campsite is located as close as possible to the Main Arena and is staffed by the Access Team 24 hours a day throughout the event. Day & Night Zone Managers, Security personnel and stewards are also based in the campsite.

CAMPSITE FACILITIES

  • Wheelchair accessible unisex showers and toilets
  • Standard toilets and showers
  • Drinking water points and accessible sink
  • Electrical points for charging wheelchairs or mobility scooters
  • Fridge for secure medication storage

PARTY SIZE

As well as you and your PA, we will allow two friends to camp with you. You must register the number of your group during the application process so that they are issued with the appropriate wristbands to access the Accessible Campsite.

 

TRAVEL AND ARRIVAL

TRAVEL

We strongly advise planning your journey before leaving for Electric Picnic. Specific travel information will be sent out via email to Access customers prior to the event.

If driving please be aware that traffic diversions, directing the public to the event car parks (including our Access Car Park), will be in place for the event. Those driving should follow the temporary road signs, rather than sat nav to Electric Picnic.

For those travelling by public transport, please refer to the Travel Section of this website for more information. If planning on using public transport, please be aware that the drop off point may be some distance from the event entrance and Access Campsite.

ACCESS CAR PARKING

Accessible parking for weekend campers is located inside Gate 4(a) on the L3837/Timahoe Road, Stradbally. Accessible Parking for day attendees is located in Green Carpark V off the N80. Please follow the accessible signage and traffic stewards direction once inside the green car park. Weekend Ticket holders should drive to the Accessible Campsite where there is accessible parking. Please be aware that this car park has limited capacity and spaces will be allocated on a first come first serve basis. All other customers will be directed to the yellow car park.

Accessible route at Bloomfield roundabout take the first exit onto the N80 and continue to Stradbally. See below for accessible parking details.

Please note:

  • Blue Badge Holders must register with the Access Team to get an Access Parking Pass.
  • The Accessible car park has a limited number of spaces, please register to use the facility and receive an Access Parking Pass.
  • Parking in the accessible car park is limited, so friends and family arriving in separate vehicles will not be able to use this car park.
  • Parking passes are issued one week prior to the event and must be printed off and placed in your vehicle with all the required details filled in.
  • The Day Ticket Access Car Park (Green Car Park Z) is the closest public car park to the site, however, please be aware that it is still some distance between it and the event entrance.

ACCESS CAMPERVAN/CARAVAN PASSES

If you are applying to stay in the Access Campsite in a Campervan/Caravan, please do not purchase a General Campervan ticket.

We can accommodate a limited number of campervans in the Access Campsite. To bring a campervan please select this option in your application. We will then email you the link to purchase.

Please note: Campervan tickets are supplementary tickets and an additional charge. There are no electrical hook ups for campervans anywhere on site. General Campervan Terms and Conditions apply. All persons within the vehicle must have a valid ticket. Campervans cannot be parked with tents in the campsite; they will be located to one end of the campsite to comply with non-negotiable licence conditions.

DROP OFF PASS

If you are being dropped off at/picked up from Electric Picnic, you can apply for a Drop Off Pass through our Access Requirement Form. This will grant you the same access as our Access Parking pass, so you(and your luggage) can be dropped off as close to the campsite as possible.

ARENA FACILITIES

ACCESSIBLE TOILETS

Where possible, an accessible toilet will be located beside each of the viewing platforms with their use restricted to Access customers only. There will also be accessible toilets in the Accessible Campsite and located at the Medical Tent.

Please note that toilet service vehicles have limited access to toilets during the day due to safety issues relating to large vehicles being used around crowds. While we strive for the highest standards and employ cleaners as well as servicing vehicles, we ask you to bear in mind this is not a sanitised environment.

VIEWING PLATFORMS

The viewing platforms are located at the Main Stage, Electric Arena, Comedy Stage, Rankins Wood Stage, Three Music Stage and a fenced viewing area at Terminus Stage.

There will be a member of the Access Team at every platform who will be able to assist with any problems or queries.

There are a limited number of seats on the viewing platforms. Seating is provided on a first come first served basis. However, Access customers are welcome to bring their own chairs.

Personal Assistants are welcome to use the seating on the platforms unless an Access customer requires a seat.

The viewing platforms have a very limited capacity and are strictly for Access customers plus 1 PA only.

To book your place on the viewing platform you need to complete the Access Requirements form.

There is a wheelchair accessible ramp at the viewing platform.

Outdoor viewing platforms are not covered; we advise attendees to be prepared for all weather conditions.

CHARGING POINTS

These are wheelchair charging points at some of the viewing platforms and inside the information tent in the Accessible Campsite. Please check the Access Guide for details on the locations.

OTHER INFORMATION

TEMPORARY IMPAIRMENTS

Please note that Access facilities are not open to people with temporary impairments such as broken bones, healing injuries or pregnant women. However, there are Medical and Welfare facilities on site that are available to everyone.

If you have a temporary impairment, please be aware that there will be a lot of walking at Electric Picnic.

If you are planning on arriving at the event using public transport, please note that the drop off point may be some distance from the event entrance.

EFFECT LIGHTING

Smoke machines, strobe lights, lasers, fireworks and other effects may be in use at this event. Anyone affected by these should bear this in mind.

MEDICATION

If you need to bring medication with you, we recommend bringing a copy of your doctor’s letter or prescription. Please keep medication in its original boxes.

There will also be a fridge available if you require cold storage for your medication.

You can also use the medical tents if you need privacy to take your medication.

MEDICAL AND WELFARE

Medical and Welfare Facilities are available 24 hours and can be found in the Arena and Campsites (clearly signposted). Our general practice medical facilities are staffed with doctors, nurses and paramedics.

Accessible attendees can dispose of medical waste here.

SECURITY AND STEWARDS

Security and Stewards are on hand in the Arena and in the Campsites to offer support if you are unwell or require assistance. They have been briefed to offer information, help and support.

If you are unwell or require assistance, please approach a member of the Security and Stewarding Team who are clearly identified by their numbered tabards/shirts.

In the instance of a site evacuation please ensure that your PA is aware that they are your main point of assistance in an emergency evacuation.

Security and stewards located near the viewing platform will assist in moving everybody to a place of safety.

GROUND CONDITIONS / WEATHER

Electric Picnic is an outdoor event taking place on grassy farmlands at Stradbally Hall, situated within the village of Stradbally, Co. Laois. There may be large areas with no solid pathways or hard ground.

It is important to be aware that during inclement weather some parts of the site may be muddy, water-logged or dusty, and may be difficult to navigate around.
Some of our Access Viewing Platforms are uncovered so please dress appropriately, and for all weather conditions.

CONTACT INFO (ACCESS)

If you require further assistance or information that cannot be found on the website, please contact a member of the Access Team via:

Email: access@electricpicnic.ie

Post: Access Team, Festival Republic, 30 St John Street, London, EC1M 4AY

Phone: 0207 009 3490

Fax: 08700949100 (for attention of Access Team)

Office opening times are: 10:00 – 18:00, Monday to Friday. An answer machine will be available outside of these hours. Please remember to leave your phone number or email address.

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